diff --git a/app/mailers/app_mailer.rb b/app/mailers/app_mailer.rb
index 2da65a0e6..6ae4b1f43 100644
--- a/app/mailers/app_mailer.rb
+++ b/app/mailers/app_mailer.rb
@@ -8,9 +8,15 @@ class AppMailer < Devise::Mailer
   def notification(user, notification, opts = {})
     @user = user
     @notification = notification
+    subject =
+      if notification.deliver?
+        subject = I18n.t('notifications.deliver.email_subject')
+      else
+        subject = I18n.t('notifications.email_title')
+      end
     headers = {
       to: @user.email,
-      subject: I18n.t('notifications.email_title')
+      subject: subject
     }.merge(opts)
     mail(headers)
   end
diff --git a/app/views/user_notifications/_list.html.erb b/app/views/user_notifications/_list.html.erb
index b178eb735..a9e6a40e2 100644
--- a/app/views/user_notifications/_list.html.erb
+++ b/app/views/user_notifications/_list.html.erb
@@ -9,6 +9,9 @@
       </div>
       <div class="col-xs-9 col-md-11">
         <strong><%= sanitize_input(notification.title) %></strong> <br>
+        <% if notification.deliver? %>
+          Click the link to download the file. </br>
+        <% end %>
         <%= l(notification.created_at, format: :full) %> | <%= sanitize_input(notification.message) %>
       </div>
     </div>
diff --git a/app/views/user_notifications/_recent_notifications.html.erb b/app/views/user_notifications/_recent_notifications.html.erb
index f93b736db..c8a49f456 100644
--- a/app/views/user_notifications/_recent_notifications.html.erb
+++ b/app/views/user_notifications/_recent_notifications.html.erb
@@ -9,6 +9,9 @@
 
     <div class="col-xs-10">
       <strong><%= sanitize_input(notification.title) %></strong> <br>
+      <% if notification.deliver? %>
+        Click the link to download the file.</br>
+      <% end %>
       <%= l(notification.created_at, format: :full) %> | <%= sanitize_input(notification.message) %>
     </div>
   </div>
diff --git a/app/views/users/mailer/notification.html.erb b/app/views/users/mailer/notification.html.erb
index b5731aeb1..30ae6939b 100644
--- a/app/views/users/mailer/notification.html.erb
+++ b/app/views/users/mailer/notification.html.erb
@@ -1,13 +1,16 @@
-<p>Hello <%= @user.name %>!</p>
+<p>Hello <%= @user.name %>,</p>
 
-<p><%= I18n.t("notifications.email_title") %></p>
-
-<p>Type: <%= I18n.t("notifications.types.#{@notification.type_of}") %></p>
+<% unless @notification.deliver? %>
+  <p><%= I18n.t("notifications.email_title") %></p>
+  <p>Type: <%= I18n.t("notifications.types.#{@notification.type_of}") %></p>
+<% end %>
 
 <p>
-  <% if @notification.system_message? || @notification.deliver?   %>
+  <% if @notification.system_message? %>
     <% # We assume the system notification is clean %>
     <%= @notification.title.html_safe %>
+  <% elsif @notification.deliver? %>
+    <%= I18n.t("notifications.deliver.email_body").html_safe %>
   <% else %>
     <%= sanitize_input(prepend_server_url_to_links(@notification.title)) %>
   <% end %>
@@ -18,8 +21,12 @@
     <% # We assume the system notification is clean %>
     <%= @notification.message.html_safe %>
   <% elsif @notification.deliver? %>
+    <p>
+      <%= I18n.t("notifications.deliver.email_end_greeting").html_safe %>
+    </p>
     <% # work around the problem with inserting the link of zipExport %>
     <% zip_id = /data-id='(\d*)'/.match(@notification.message)[1] %>
+    <%= I18n.t("notifications.deliver.download_link") %>
     <%= @notification.message.gsub(/href='.+'/, "href='#{zip_exports_download_url(zip_id)}'").html_safe %>
   <% else %>
     <%= sanitize_input(prepend_server_url_to_links(@notification.message)) %>
diff --git a/config/locales/en.yml b/config/locales/en.yml
index 8dee84d14..399d4dd2d 100644
--- a/config/locales/en.yml
+++ b/config/locales/en.yml
@@ -1811,6 +1811,11 @@ en:
       recent_notification_description: 'Recent changes notifications appear whenever there is a change on a task you are assigned to.'
       system_message: 'System message'
       system_message_description: 'System message notifications are specifically sent by site maintainers to notify all users about a system update.'
+    deliver:
+      download_link: "Download link:"
+      email_subject: "Your SciNote export is ready!"
+      email_body: "<p>The export of SciNote project(s) that you requested is ready!</p><p>You can find the link to download the file below or in your SciNote notifications. Please keep in mind that the link will expire in 7 days for security reasons.</p>"
+      email_end_greeting: "<p>Best regards,</p><p>Your SciNote team</p>"
     show_all: "Show all notifications"
     show_more: "Show more notifications"
     no_notifications: "No notifications."
@@ -1878,7 +1883,7 @@ en:
 
   zip_export:
     modal_label: 'Export inventory'
-    notification_title: 'Your package is ready to be exported!'
+    notification_title: 'Your requested export package is ready!'
     expired_title: 'Looks like your link has expired.'
     expired_description: 'Please export the data again in order to receive a new link.'
     modal_label: 'Export request received'